JOB DESCRIPTION- United States Golf Association

JOB TITLE:                          Coordinator, Grants Initiative 

REPORTS TO:                       Manager, Grants & Fellowship

                                         Consulting Director, Grants & Fellowship

JOB MISSION:               To ensure that the USGA's $50 million “For the Good of the Game” Grants initiative is aimed at making golf more affordable and accessible for economically disadvantaged youth and people with disabilities.  To ensure the Grants initiative is communicative with and supportive of its constituency and is as efficient and effective as possible with its investments in non-profit organizations and USGA outreach programs. 

GENERAL JOB

OVERVIEW AND KEY  RESPONSIBILITIES:       To train, coordinate, and oversee a group of recent college graduates hired through the USGA’s Fellowship in Leadership and Service in their efforts to guide the preparation of grant applications, review Fellow’s presentation of applications to a volunteer committee for decision, ensure that grant contracts are effective, and supervise compliance of an average of $5 million in grant awards annually. Requests typically reach $15 million each year. Fellows, who serve as Grants Program staff, are in the program for two to three years each, therefore this is a learning environment with a heavy emphasis on teaching and collaboration. This is an entry-level management position.

PRINCIPAL DUTIES: 

“For the Good of the Game” Grants Initiative 

1. Coordinate Fellows’ responsibilities prior to deadlines for receiving grant applications:

-          Replying to inquiries

-          Processing received applications

-          Assigning Fellows to work on grant applications

-          Advising Fellows on grant work preparation (executive summaries, site visits, compliance reports, budget   assessments, financial analysis) 

-          Preparing collateral materials for Grants Committee Review

-          Executing decisions of Grants Committee (grant agreements, changes in grant terms)

2. Supervise Fellows’ work to ensure grantee compliance with the terms of a grant and fulfillment of their stated impact through:

-          Reviewing grant report summaries including financial statements

-          Overseeing documentation of staff correspondence with grantees

-          Assisting with travel planning for evaluation visits

-          Ensuring timely payment and reporting schedule for grants     

3. Collaborate with Fellows, staff and Grants Committee on grant recipients’ requests for changes in terms during the grant period
4. Contribute to the coordination of projects focused on the in-kind donations of USGA publications, merchandise, and discount arrangements of equipment for grantees.
5. Coordinate merit-based Supplementary Grants process, in which Fellows nominate and award nominal grants to exceptional grantees or applicants.   
6. Assist in the production of technical tools for grantees on topics related to facility development, fundraising, budgeting, tracking, reporting and public relations  
7. Compile statistics of giving trends for internal USGA purposes as well as external constituents, such as the golf industry and media.
8. Facilitate the development of organizational systems to improve efficiency and effectiveness of grant work, incorporating requests from the Grants Committee.  Share in the maintenance and updates of Grant Tracking software system.
9. Increase knowledge about and raise visibility of Grants program activities.
10. Contribute to recruitment, selection and performance reviews of USGA Fellows.
11. Assist with education of Fellows in relation to non-profit organization management.
12. Other projects as assigned.

 Skills/Education:

• Good interpersonal skills (cooperation, flexibility, tact, good listener)
• Collaborative and team-oriented player
• Relevant foundation experience
• Supervisory experience preferred
• Ability to gather, analyze, and synthesize information and prepare coherent and compelling materials including proposals, reports, and letters
• Demonstrated leadership ability
• Computer proficiency including Microsoft office (advanced proficiency in Microsoft Excel preferred)
• College degree strongly preferred
• Working knowledge of the game of golf and/or youth sports programs preferred.
• Interest in working closely with and teaching new individuals on an annual basis

Working Relationships: 

• Manager, Grants & Fellowship
• Consulting Director, Grants & Fellowship
• Grants & Fellowship Support Staff
• Grant applicants and recipients
• USGA Grants Committee
• USGA staff and volunteers
• Allied golf organizations

Other: 

     -Must be willing and able to travel as required

-This is a full time assignment located in Colorado Springs, Colorado 

Salary 

Salary is commensurate with experience. 

Application Procedure 

In order to be considered, applicants must submit hard copies of all of the following items by August 18, 2006:

- 1 to 2 page cover letter describing interest in and qualifications for the position

- Resume or C.V.

- Recent compensation history 

Application materials should be sent to and inquiries can be made with: 

Steve Czarnecki

USGA Grants & Fellowship Manager

1631 Mesa Avenue

Suite D

Colorado Springs, CO  80906 

Phone: 719-471-4810, ext. 16

Webmaster [email protected]
Last modified: 08/01/06