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Position Description
Administrative Assistant
Reporting to the Executive Director, this position will be
responsible for managing a wide range of office and operations activities. The
scope of this position will include, but not be limited to:
General Administration
- General administrative and clerical support for
Executive Director, Board of Directors, Senior Management Staff and Agency
centers
- Organize and maintains central office file system
- Establish, maintain and update files, databases,
records and other documents
- Coordinate purchasing of office supplies for agency
- Monitor and coordinate office equipment purchase and
repair and maintain equipment list
- Transcribe, distribute and archive minutes of Board of
Directors meetings
- Prepare and distribute board packets and information
for board meetings
Fiscal Support
- Provide assistance to Fiscal Officer including prepare
and mail vendor checks and prepare and enter receipts
- Monitor funding availability of various grants and
code program financials to appropriate grant source
- Run financial reports as needed
Benefits Management
- Review and monitor benefit plans for changes
- Explain benefit options and enroll new employees as
they become eligible
- Coordinate benefit claims with employees
- Account for floating holidays
Resource Development Support
- Assists Executive Director with special event
planning, donor database maintenance
- Develop and format agency newsletter
Management Information Coordination
- Compile monthly statistics from program and center
data
- Prepare scheduled or ad hoc statistical and narrative
reports and performs basic information gathering and analysis as directed
- Complete data forms for various grant reports
- Coordinate with the Pikes Peak Region Comprehensive
Client Management System (PPR-CCMS) operated by Pikes Peak United Way
Qualifications
Required Knowledge, Skills and Abilities
- Perform technical, specialized, complex and difficult
office administrative work requiring the use of independent judgment
- Analyze and resolve office administrative and
procedural problems
- Perform basic research and preparing reports and
recommendations
- Organize own work, coordinate projects, set
priorities, meet deadlines and follow up on assignments with minimum of
direction
- Use initiative and independent judgment within
established policy and procedural guidelines
- Communicate effectively with co-workers, subordinates,
superiors, the general public, representatives of public and private
organizations sufficient to exchange or convey information
- Ability to make administrative/procedural decisions
and judgments
- Knowledge of supplies, equipment and services ordering
and inventory control
- Proficient in MS Office programs including Word,
Excel, Access, PowerPoint and Publisher
- Ability to gather and analyze statistical data and
generate reports
- Organizing and coordinating skills
- Records maintenance skills
- Familiar with accounting software
Education and Experience
Two years college or AA degree in Business Administration
or related field; five years administrative assistant or office management or
related field, or an equivalent combination of education and experience to
successfully perform the essential duties of the job as listed above.
This is a non-exempt position; wages and benefits dependent
on experience. Pikes Peak Community Action Agency is an Equal Opportunity
Employer.
Please send cover letter and resume to:
James A.
Faber, CEO
Pikes Peak Community Action Agency
722 S. Wahsatch Ave.
Colorado Springs, CO 80903
e-mail:
[email protected]
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