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SYNOPSIS:� This person provides professional administrative support to the the executive director.� He/She �will compose, transcribe, edit, and disseminate reports, memos, and financial data.� Also, the Executive Assistant will coordinate meetings, prepare materials for meetings and record meeting minutes.� Additionally, this person will be responsible for compiling, analyzing �and reporting TESSA�s statistical date/grant reports each month.

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RESPONSIBILITIES:

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STATISTICAL TRACKING/REPORTING

��������� Prepares the monthly and quarterly statistial reports

��������� Works with staff in the collection, organization, and synthesis of necessary data

��������� Creates and maintains processes to ensure monthly reports are completed in a timely and organized manner

��������� Responsible for our statistical tracking database systems

��������� Identifies, as necessary, areas where better tracking is necessary.

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CLERICAL

��������� Utilizes computer skills to prepare memos, letters, various correspondence

��������� Copies forms, reports, etc. and maintain reference files

��������� Creates, maintain, and update� forms.

��������� Files and/or alphabetized various documents

��������� Set up rooms/equipment for meetings

��������� Assist staff with projects as requested

��������� Delivers programs and services in a manner that is respectful and sensitive to the client�s cultural experience

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RECEPTIONIST/CLIENT SERVICES

��������� Treats clients with respect, dignity, and empathy

��������� Keeps all client information confidential as directed by the client.

��������� Develops knowledge and expertise regarding domestic violence and sexual assault

��������� Responds to inquiries with support, information and referrals

��������� Work cooperatively with other agencies and individuals involved with the client to assure comprehensive service delivery to the client and children.

��������� Develops multicultural services, programming, and outreach as appropriate.

��������� Understands department objectives and how they relate to the goals of the agency

��������� Prevents, identifies, and removes discriminatory barriers in services provided

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CULTURAL INCLUSIVITY

��������� Recognize that we hold attitudes and beliefs that can detrimentally influence our perceptions of and interactions with individuals who are diverse from ourselves.�

��������� Recognize the importance of multicultural sensitivity, responsiveness to, knowledge of, and understanding about diversity.

��������� Applies the principles of multiculturalism and diversity in training and staff development.

��������� Applies culturally appropriate skills in all interactions with clients, co-workers, volunteers, partner agencies, and other community members.

��������� Use organizational change processes to support culturally informed organizational policies & procedures.

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OTHER

��������� Commits to TESSA�s organizational mission, vision, and operating philosophy.

��������� Attends staff, other relevant meetings, trainings, and inservices as assigned.

��������� Other duties and projects as requested by supervisor.

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QUALIFICATIONS AND REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.� The requirements listed below are representative of the knowledge,skill, and/or ability required.� Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. �

��������� Must be able to critically analyze data and translate into reports

��������� Some college experience preferred

��������� One year relevant experience; equivalent combination of education and/or experience may be considered

SYMBOL 183 \f "Symbol" \s 10 \h���� Accurate typing speed of at least 50wpm

SYMBOL 183 \f "Symbol" \s 10 \h���� Excellent organizational, communication (verbal and written), problem solving, listening and interpersonal skills

��������� Attention to detail

��������� Ability to work well under stressful circumstances

��������� Proficient computer skills

��������� Valid driver's license and car insurance

��������� Must be willing to complete background checks

��������� Ability to read, write and speak English

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��������� PHYSICAL REQUIREMENTS:

��������� Ability to sit and concentrate for long periods of time

��������� Ability to climb stairs, when necessary

��������� Possesses vision sufficient to read and work on a computer

��������� Possesses hearing sufficient to communicate on a phone and in person

��������� Ability to write legibly

��������� Ability to lift 50lbs, intermittently

��������� Ability to work long hours, intermittently

��������� Ability to tolerate all weather conditions

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Contact [email protected] to apply.

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Last modified: 05/14/08

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