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SYNOPSIS:  This person provides professional administrative support to the the executive director.  He/She  will compose, transcribe, edit, and disseminate reports, memos, and financial data.  Also, the Executive Assistant will coordinate meetings, prepare materials for meetings and record meeting minutes.  Additionally, this person will be responsible for compiling, analyzing  and reporting TESSA’s statistical date/grant reports each month.

RESPONSIBILITIES:

STATISTICAL TRACKING/REPORTING

·         Prepares the monthly and quarterly statistial reports

·         Works with staff in the collection, organization, and synthesis of necessary data

·         Creates and maintains processes to ensure monthly reports are completed in a timely and organized manner

·         Responsible for our statistical tracking database systems

·         Identifies, as necessary, areas where better tracking is necessary.

CLERICAL

·         Utilizes computer skills to prepare memos, letters, various correspondence

·         Copies forms, reports, etc. and maintain reference files

·         Creates, maintain, and update  forms.

·         Files and/or alphabetized various documents

·         Set up rooms/equipment for meetings

·         Assist staff with projects as requested

·         Delivers programs and services in a manner that is respectful and sensitive to the client’s cultural experience

RECEPTIONIST/CLIENT SERVICES

·         Treats clients with respect, dignity, and empathy

·         Keeps all client information confidential as directed by the client.

·         Develops knowledge and expertise regarding domestic violence and sexual assault

·         Responds to inquiries with support, information and referrals

·         Work cooperatively with other agencies and individuals involved with the client to assure comprehensive service delivery to the client and children.

·         Develops multicultural services, programming, and outreach as appropriate.

·         Understands department objectives and how they relate to the goals of the agency

·         Prevents, identifies, and removes discriminatory barriers in services provided

CULTURAL INCLUSIVITY

·         Recognize that we hold attitudes and beliefs that can detrimentally influence our perceptions of and interactions with individuals who are diverse from ourselves. 

·         Recognize the importance of multicultural sensitivity, responsiveness to, knowledge of, and understanding about diversity.

·         Applies the principles of multiculturalism and diversity in training and staff development.

·         Applies culturally appropriate skills in all interactions with clients, co-workers, volunteers, partner agencies, and other community members.

·         Use organizational change processes to support culturally informed organizational policies & procedures.

OTHER

·         Commits to TESSA’s organizational mission, vision, and operating philosophy.

·         Attends staff, other relevant meetings, trainings, and inservices as assigned.

·         Other duties and projects as requested by supervisor.

QUALIFICATIONS AND REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge,skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

·         Must be able to critically analyze data and translate into reports

·         Some college experience preferred

·         One year relevant experience; equivalent combination of education and/or experience may be considered

SYMBOL 183 \f "Symbol" \s 10 \h     Accurate typing speed of at least 50wpm

SYMBOL 183 \f "Symbol" \s 10 \h     Excellent organizational, communication (verbal and written), problem solving, listening and interpersonal skills

·         Attention to detail

·         Ability to work well under stressful circumstances

·         Proficient computer skills

·         Valid driver's license and car insurance

·         Must be willing to complete background checks

·         Ability to read, write and speak English

·         PHYSICAL REQUIREMENTS:

·         Ability to sit and concentrate for long periods of time

·         Ability to climb stairs, when necessary

·         Possesses vision sufficient to read and work on a computer

·         Possesses hearing sufficient to communicate on a phone and in person

·         Ability to write legibly

·         Ability to lift 50lbs, intermittently

·         Ability to work long hours, intermittently

·         Ability to tolerate all weather conditions

Contact [email protected] to apply.

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Last modified: 05/14/08